Load-to-cash software for South African transporters
Your trucks are tracked. Your money isn’t.
TruckWys tracks the money on every load: priced from real diesel and toll costs, invoiced the moment it delivers, and followed until it’s paid.
Velddrif, Western Cape
Price it
New quote
Johannesburg to Durban · 570 km
- Diesel37,3 L/100 km at R 30,05/LR 6 388
- Tolls5 N3 plazas, class 4R 1 108
- Driver allowancePer tripR 480
Quote price, excl. VATR 25 800
Chase it
Overdue invoices
Who owes you, and how late
- Kaapse Kombuis Wholesale16 days lateR 61 470
- Kraalspruit Feed Mills11 days lateR 28 013
- Ironbark Roofing & Steel3 days lateR 26 748
Past due, 38 invoicesR 599 361
Know it
Revenue per km
By lane, last 12 months, excl. VAT
- Mbombela to Maputo52 tripsR 84,91
- Midrand to Pretoria44 tripsR 78,35
- Kempton Park to Secunda46 tripsR 61,22
Fleet averageR 36,29/km
- 31SANRAL mainline toll plazas, priced by vehicle class at 2026 tariffs
- 9Reports, all reconciled to your invoices, payments and expenses
- 6User roles, with unlimited users on one plan
- 0,25%Only on loads that deliver. Nothing on quotes you lose.
Trucks in your TMS. Money in TruckWys.
No dispatch, no routing, nothing to rip out. TruckWys starts when a load is priced and ends when it is paid.
Invoices with VAT
Debtors by age
Profit by lane and a VAT report
01 Price
Prices every load from this month’s diesel, the real tolls and your own costs.
02 Invoice
Raises the invoice when the load delivers, with VAT and the POD attached.
03 Collect
Follows every rand until it’s paid, and shows what each lane really earns.
What you already run
- Your TMS
- Cartrack
- CtrlFleet
- Excel
- CSV
- API
No hardware to install. Nothing to migrate. Your tools stay in place.
One record per load. Quote to last rand.
Every load carries its price, its invoice, its payment and its margin, so the numbers always agree.
This month's FIASA diesel, the 31 SANRAL mainline plazas at your truck's class, border fees, allowance and your rate, with a warning in rand when a quote is below cost.
How quoting worksDraftNew quoteBayside Tile & SanitaryFuel: 37,3 L/100 km at R 30,05/LFIASA 50ppm inland, effective 2 Sep · 213 L over 570 kmR 6 388,00Tolls (SA plazas)De Hoek, Wilge, Tugela, Mooi, Mariannhill · class 4, excl. VATR 1 108,00Driver allowanceR 480,00Base rate (Superlink Tautliner · R 24,00/km)Your running cost per km: finance, tyres, maintenance, wagesR 13 680,00MarkupTo the suggested price, from your past quotes to this clientR 4 144,00Quote price, excl. VATR 25 800,00Costs R 21 656,00 · margin 16% · win chance 62% · VAT 15% R 3 870,00 · total R 29 670,00Mark a load delivered, in TruckWys or from your TMS, and the invoice is raised with 15% VAT, your terms, your bank details and the invoice number as the EFT reference.
How invoicing worksCustomerIssuedStatusAmount incl. VAT24 Sep 2026SentR 27 708,10Kraalspruit Feed MillsKL-INV-11102Delivered 24 Sep 2026 · Johannesburg to DurbanInvoice raised on delivery, due 24 Oct 2026POD attached to LOAD-20260923-1387SubtotalR 24 094,00VAT 15%R 3 614,10TotalR 27 708,10Pay by EFT. Reference KL-INV-11102
Demo Bank (fictional) · Karoo Line Logistics (Pty) Ltd · 00000012345615 Aug 2026OverdueR 61 469,80Kaapse Kombuis WholesaleKL-INV-1101013 Aug 2026OverdueR 57 804,75Kaapse Kombuis WholesaleKL-INV-11005Debtors by age, a statement per customer and reminders that get firmer as the days pass, sent from any overdue invoice in one click after a preview.
How debtors work3Needs youOverdue invoices, largest firstChaseKaapse Kombuis WholesaleR 61 47016 days late · INV-11010ChaseKaapse Kombuis WholesaleR 57 80518 days late · INV-11005ChaseKraalspruit Feed MillsR 28 01311 days late · INV-11022Debtors by ageR 1 842 942CurrentR 1 243 5811 to 30R 390 74731 to 60R 52 94561 to 90R 81 68890+R 73 981Profit and loss, net margin by month, revenue per kilometre by lane and a VAT report, with CSV for your accountant.
See the reportsRevenue per km by laneDelivered loads, last 12 months, excl. VATMbombela to MaputoR 84,9152 tripsMidrand to PretoriaR 78,3544 tripsKempton Park to SecundaR 61,2246 trips9 more lanesFleet average R 36,29Durban to GqeberhaR 14,4046 tripsJohannesburg to PolokwaneR 13,5848 trips
Demo Bank (fictional) · Karoo Line Logistics (Pty) Ltd · 000000123456
Money you earned. Not in the bank yet.
Overdue invoices never chased, invoices never sent, customers who stop paying. TruckWys ranks them by rand value.
Paid 19 invoices on time. Now 2 invoices up to 69 days late.
2 overdue invoices without a POD. Customers ask for it first.
2 customers, up to 37 days past the due date. No reminder sent on any.
1 draft invoice, the oldest 7 days old. Customers have not seen them.
Get paid on delivery. Before they pay you.
Fast Pay is coming soon. Your delivered load, its proof of delivery and its invoice already live in TruckWys, so getting paid early should not mean collecting the paperwork again.
How it will work
- Pick a delivered loadIts invoice and proof of delivery are already in TruckWys, so there is nothing to collect again.
- See the numbers firstThe fee and the exact amount you would receive, before you ask for anything.
- Get paid earlyAn independent finance provider pays you, on its own terms. Your customer pays the invoice as normal.
Not live yet. Rates are published when it goes live. TruckWys is not a credit provider.
Port of Durban
All in one plan. Two more on the way.
One subscription covers every module, for your whole team.
- QuotingPriced from diesel, tolls and your costsFIASA diesel · 31 toll plazas
- InvoicingRaised when the load delivers15% VAT · EFT reference
- DebtorsWho owes you, and reminders after a previewBy age · statements
- ReportsP&L, VAT and margin by lane9 reports · CSV export
- CopilotAsk your numbers in plain wordsDrafts wait for you to confirm
- IntegrationsCartrack, CtrlFleet, API and CSVNothing to install
- Coming soonFast PayGet paid on an invoice before your customer pays. Pricing is published when it goes live.Get notified about Fast PayLearn more about Fast Pay
- Coming soonInsuranceBeing built. What it covers is published before it goes live.Get notified about InsuranceLearn more about Insurance
On your phone, too. iPhone and Android.
- Cash at a glance. What you are owed, what has come in and your margin, on the first screen.
- Quotes and invoices on the move. See where each quote stands and which invoices are overdue.
- One account. The same company and the same numbers as the web app.
Rand, VAT and the N3. Not dollars and miles.
Built for South African road freight, down to the toll class.
- Tolls go into the quote excl. VAT, because you claim the VAT back.The 31 SANRAL mainline plazas on the N1, N2, N3, N4, N17 and R30, at your truck's class.
- Border, permit and foreign toll fees for SADC loads.Botswana, Namibia, Lesotho, Eswatini and Mozambique.
- R 20 505,65 and 5 Apr 2026, not $20,505.65 and 04/05/26.Rand, 15% VAT and South African dates on every invoice and report.
- 1De Hoek (N3)R 230,00R 200,00
- 2Wilge (N3)R 304,00R 264,35
- 3Tugela (N3)R 359,00R 312,17
One plan. One price. Everything in it.
One subscription for your whole team, month to month. The only other charge is on loads that deliver.
R 4 499per month
plus 0,25% of each delivered load's invoice total. No VAT on our fees.
A load invoiced at R 27 708,10 adds R 69,27.
- Unlimited loads, quotes, invoices and users
- Reports, Copilot, integrations and API
- Nothing on quotes you lose
- Month to month. Cancel with 30 days' written notice.
Before you get started.
The questions fleet owners ask first.
Is TruckWys a TMS?
No. It does not dispatch, route or schedule. It works next to your TMS, your spreadsheets and your tracking, and handles the money on each load.
Can I try it first?
Yes. Open the demo: a working company with its quotes, invoices and reports. The demo is open. No form, no sales call.
Where do diesel and toll prices come from?
Diesel from FIASA, inland or coastal. Tolls from the SANRAL tariffs effective 1 March 2026, for 31 mainline plazas, by vehicle class.
Does it work with Cartrack?
Yes. Connect with your Cartrack API username and password (in Fleetweb under Settings, API Settings), not your normal login, and vehicle location, speed and ignition status flow in. CtrlFleet connects too.
What about Fast Pay?
Coming soon. It is not live, and we will not publish rates until it is. It will be opt-in, and TruckWys is not a credit provider. How Fast Pay will work.
Ready when your next load is. Price it, invoice it, get paid.
One plan for your whole team. Load your customers, trucks and rates yourself, and price your first load the same day.
N3 at Gillitts, KwaZulu-Natal